CURRENT OFFICERS & DELEGATES PRESIDENTIAL DUTIES GENERAL COMMUNICATIONS CONFERENCES COMMITTEES VICE-PRESIDENTIAL DUTIES	SECRETARY-TREASURER DUTIES DELEGATE AND ALTERNATIVE DUTIES EXECUTIVE COMMITTEE ELECTION BALLOTS CONSTITUTION BY-LAWS REVISIONS

2009-2010 OFFICERS & DELEGATES

 

	OFFICERS
	President Jerry Vyskocil, Nobles County Vice-President Lisa Stadler, Nicollet County Secretary Treasurer Kevin DeVriendt, Carlton County
	DELEGATES
	REGION 1 2 3 4 5 6E/6W 7E 7W 8 9 10 11	TERM EXPIRES June 2011 June 2010 June 2011 June 2010 June 2011 June 2010 June 2011 June 2011 June 2010 June 2011 June 2010 June 2011		DELEGATE Jeff Radeke Marshall County Janelle Vance Beltrami County Dan Jones Lake County Shannon Bode Pope County Chris Soule Todd County Val Mersch Renville County Von Meyer Mille Lacs County Peggy Koscielniak Benton County Lyn Rayburn Redwood County Chris Ziegler Faribault-Martin Candance Dammen Olmsted County John Glisczinski Scott County	ALTERNATE David Stene Norman County Carolyn Hutman Hubbard County Chris Allen St Louis County Don Kuismi Douglas County Deb Ellis Crow Wing County Donna Valek Big Stone Terry Price Kanabec County Cindy Bayles Sherburne County Bob Pankratz Cottonwood County Tracey Hansen Blue Earth County Nicki Moline Wabasha County  Susan Mohn Washington County
	COMMITTEE TERMS
	Audit Committee			Constitution Committee
	Kathy Werner Lisa Stadler Lyn Rayburn	June 2010 June 2011 June 2012		Mark Jensen Kathy Ryan Larry DeMars	June 2010 June 2011 June 2012
	Website Committee			Merit System
	Kelly Pauling Shelley Koen Jerry Vyskocil		June 2010 June 2011 June 2012	Nancy Walker	2010

If you wish to view the regional breakdown map please CLICK HERE.

PRESIDENTIAL DUTIES

I. GENERAL

The President is responsible to keep the Organization functioning. To do this,
A. attention must be given to communication among members and other organizations
B. follow up on community activity
C. regularly review the financial status of the Organization with the other officers, set budgets for Committee and administrative expenses, and monitor these budgets.

II. COMMUNICATIONS

The President is responsible to:

A. Regularly keep the Vice-President and Secretary-Treasurer informed of current situations. These officers must be prepared to fulfill the responsibilities of the chairperson at any time if necessary.
B. Provide Update of activities or messages to the membership as needed.
C. Represent the Association to DHS, other service associations, and the public.


a. Be available upon request to provide input from an accounting point of view.
b. Or arrange for other Association members to be available to provide input from an accounting point of view.

D. Maintain a file of officers of other organizations with which we should keep communications open, i.e. DHS, Legislature, Administrators Associations, MSSA, Social Service and Financial Supervisors.
E. Send notice of new officers with contact address and telephone numbers to appropriate Organizations as mentioned in D above.

Return to the top of the page

A. Preside in the absence of the President
B. Chair the Executive Committee.
C. Plan and conduct Executive Committee meetings.
D. Appoint a Nominating Committee with representation statewide.
E. Coordinate the purchase of an engraved retirement gift of their choice for any individual retiring from AMSSA

A. Assist President in maintaining open communications with other organizations.
 

SECRETARY-TREASURER DUTIES
1.GENERAL
The Secretary/Treasurer is responsible to:

A. Maintain a record of all financial transactions.
B. Maintain a set of official organizational records by year. These records shall include the following:


1. Business meeting minutes and a copy of all handouts.
2.. All financial records and reports.
3. Up-to-date membership roster.
4, Copy of all Executive committee meeting minutes.
5. Current copy of Organizational Manual and Constitution. Keep a dated record of changes made to either document.

A. Maintain current conference registration participation. (Membership Roster.

III. BUSINESS MEETINGS
The Secretary/Treasurer is responsible to:

A. Record Minutes of all Business and Executive Committee meetings.
 
1. Have minutes reviewed by the President
2. Email minutes to all delegates, alternates, and organization officers.

B. Give Treasurer's report at all business meetings.

A. Participate as a member of the Executive Committee.
B. Organize meetings within Delegate/Alternate's region when necessary.

1. Invite resource persons or discuss any problem situation in the day-to-day business of social services.

The Alternate is responsible to:

A. Perform the delegate's duties in the absence of the delegate.

II. COMMUNICATIONS
The Delegate is responsible to:

A. Gather or disseminate information from the President, Executive Committee, DHS or other service organizations to their region.

1. Email Executive Committee and Business meeting minutes to their region.
B. Notify Website Committee of items of interest about members in the region such as:

1. Retirements (also notify Vice-President)
2. Resignations
3. New Staff

C. Contact new fiscal personnel in your region. Make them aware of the Organization. Refer new members to the information available on the AMSSA website. Encourage them to attend the first conference available.

A. Obtain nomination of delegates and alternates.
B. Inform the Conference Committee of any retired members interested in attending Summer Conference so an invitation may be sent to them.

EXECUTIVE COMMITTEE

This committee is composed of the elected delegates and officers. The Vice-President is the Chairperson of the Executive Committee.

NOMINATING COMMITTEE

This committee is comprised of three (3) members appointed by the Vice President as Chair Person of the Executive Committee. The purpose of this committee is to solicit candidates for elected offices.

CONFERENCE COMMITTEE

This committee is comprised of members of the regions responsible for the Summer Conference. It is recommended that the Conference Committee be appointed by region according to a rotation schedule. It is recommended that the Conference Committee be appointed by region according to a rotation schedule. It is also highly recommended that one person from the previous Conference Committee work with the new committee. The purpose of this committee is to plan, organize and conduct the Summer Conference. The committee reports at Business and Executive Committee meetings. The committee is responsible to update the Presidential Plaque and display it at the Summer Conference. 

Minnesota Social Service Association (MSSA) COMMITTEE


This committee is comprised of four (4) members. Three (3) members will be the current AMSSA officers each year. MSSA committee terms will follow officer terms. The fourth (4th) member will be a voting member elected at the AMSSA's Annual business meeting. The voting member's term will be a 3 year term effective January 1st following the appointment.

MERIT SYSTEM PERSONNEL COMMITTEE

This committee is comprised of up to three (3) members appointed by the President at the Annual business meeting. The purpose of this committee is to keep in contact with Merit system. This committee reports at Business and executive Committee meetings.

TRAINING COMMITTEE

This committee is comprised of up to three (3) members appointed by the President. The purpose of this committee is to organize and provide appropriate training for Association members as needed.

AUDITING COMMITTEE

This committee is comprised of three (3) members appointed by the President. The purpose of this committee is to organize and provide appropriate training for Association members as needed.

CONSTITUTION COMMITTEE

This committee is comprised of three (3) members appointed by the President. The purpose of this committee is to review and recommend updates to the Organization Manual and Constitution to the Executive Committee and/or membership at the business meetings.

WEB SITE COMMITTEE (The official address is : www.AMSSA.com)

This committee is comprised of three (3) members appointed by the President. The purpose of this committee is to organize and maintain the AMSSA website.

 

A. Chaired by the Vice-President.
B. The membership is composed of officers and delegates.
C. A copy of the minutes is sent to the Vice-President for approval.
D. The Committee must meet at least once per year.

1. It is also recommended that the Committee meet occasionally with DHS personnel of various levels and departments or other resources.
2. It is also recommended that the Committee meet at each Conference.

II. PURPOSE
To act as an administration force for the Association President and to assist DHS in establishing practical and efficient accounting procedures including data processing procedures.

A. Gather and disseminate information from and to each region.
B. Keep the organization informed or coordinate assistance when a project is  piloted in a county.
C. Express concerns and suggestions to DHS.
D. Responsibilities can be expanded by the President of the Association.
 

A. There are three (3) conferences held during the year:
 
1. MSSA Spring Conference
this conference is organized by the MSSA organization. Planning begins a full year prior to the conference. One individual is selected to represent AMSSA on the MSSA conference committee. This individual is responsible to relay information to the MSSA conference committee regarding workshop and meeting suggestions of interest to the AMSSA organization.
2. AMSSA Summer Conference
This annual conference is for all accounting personnel. Organizations are invited to provide training in problem areas or to provide training in new or changed programs or services. This conference is organized by the AMSSA Association and is not coordinated with any other organization.
3. Supervisors Fall Conference
This conference is organized by a committee comprised of Social Service Supervisors, Financial Supervisors, Child Support Supervisors, Clerical Supervisors, and Fiscal Supervisors.

Return to the top of the page

---

MISCELLANEOUS
I. GENERAL
 

A. Member Reimbursements

1. Meals, mileage and lodging (IRS Guidelines) that are not reimbursed by member county, may be reimbursed by the Association Treasure to any AMSSA member attending meetings requested by an Association Officer. Meeting to include but not limited to: Delegate meetings, conference planning meetings, executive board meetings and special committees as appointed by Association President (Annual Meeting conference excluded).

B. Minnesota Social Service Association (MSSA) Membership


1. Each year, AMSSA will become an agency member of MSSA at the basic rate for small organizations (currently the rate is $145) With this fee we receive four memberships (see Minnesota Social Service Association (MSSA) Committee).

---

ELECTION BALLOTS




Return to the top of the page

---

CONSTITUTION

Link HERE to view the Constitution.




Return to the top of the page

---

BY LAWS

Link HERE to view the By Laws.




Return to the top of the page




Return to the top of the page

---

Initial Writing Revised Writing Revised Writing Revised Writing Revised Writing

1982 1987 1990 1991 1993

| | | | |

Revised Writing Revised Writing Revised Writing Revised Writing Revised Writing

1994 1995 1996 1997 B. Ekstrom, Carlton County 1998 B. Ekstrom, Carlton County




Return to the top of the page

 DD